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2.40 School Improvement, Education Accountability and School Advisory Council

OCSB Logo The School Board of Okeechobee County


Chapter 2.00: School Board Governance and Organization








The School Board shall be responsible for school and student performance and for developing, approving, implementing, and maintaining a system of school improvement and education accountability pursuant to Florida Statutes and State Board of Education rules.  The system shall establish the individual school as the unit for education accountability and shall conform to the provisions of planning and budgeting as required by Florida Statutes.  School as used herein shall include each school-within-a-school, magnet school, self-contained educational alternative center, and satellite center.


The system shall include, but not be limited to the following components:


I.        School Improvement Plans which are adopted for each District school.


Each District school shall develop and present to the Superintendent, by the date set by the Superintendent, an initial, individual School Improvement Plan for consideration by the School Board. The approved plan shall be implemented the next school year.


A.       The  plan  shall  be  designed  to  achieve  the  State  education  goals  and  student performance standards and shall be based on a needs assessment conducted pursuant to data collection requirements in Florida Statutes.


B.       The  plan  shall  address  school  progress,  goals,  indicators  of  student  progress, strategies, and evaluation procedures including adequate measures of individual student performance.  Specific school safety and discipline strategies and other academic-related issues may be included.


C.       The  plan  for  each  District  school  shall  be  approved  annually  and  shall  be implemented as a new, amended, or continued School Improvement Plan.


D.      The plan shall be developed by School Board employees in each District school in conjunction with the School Advisory Council.

E.       Each school plan shall meet the requirements of Florida Statutes.



II.       An approval process.


The District process for initial approval and subsequent annual approvals of School Improvement Plans shall provide for each School Improvement Plan to be reviewed and approved or disapproved by the School Board.   The Superintendent shall refer any disapproved School Improvement Plans to the Department of Education.

A.       A two-year individualized assistance and intervention plan for schools that do not meet or make adequate progress, as defined in Florida Statutes and State Board of Education rules, in satisfying the goals and standards of their approved School Improvement Plan.


B.       The District notification procedures to the Commissioner of Education and the State Board of Education which identifies any school that has completed a two-year individualized assistance and intervention plan without making adequate progress in satisfying the goals and standards of its approved school improvement plan.


C.       A communication program, to inform the public about student performance and educational programs in District and school reports.


D.      Funds for schools to develop and implement School Improvement Plans. E.         Reporting Procedures

1.  To  provide  the  Department  of  Education  with  annual  feedback  on  the progress of implementing and maintaining a system of school improvement and education accountability.  Items specified in Section 1001.42, Florida Statutes, shall be included in all feedback reports.

 2. To provide parents with the school financial report including the average amount of money spent per student per school.


III.     The School Board authorizes the establishment of a School Advisory Council in each District School to serve in an advisory capacity to the Principal, assist in the enhancement of school site decision-making, and assist in the development of the educational program and in preparation and evaluation of the School Improvement Plan required pursuant to Florida Statutes.  The Superintendent shall develop guidelines pursuant to Florida Statutes to assist School Advisory Councils in order to ensure their active role in school site decision-making. School Advisory Councils shall not assume any of the powers or duties now reserved by law for the School Board or its professional staff.  Nothing contained in the district and/or school accountability process shall be construed to lessen or otherwise alter the authority of the school principal as provided for in law, rules, or regulations.


A.       Composition and Selection of Councils – Council members shall include the school principal and an appropriately balanced number of teachers, education support employees, students, parents, and business and community representatives


1.       Members  shall  be  representative  of  the  ethnic,  racial,  and  economic community served by the Council.

2.       Student  representation  shall  be  required  for  School  Advisory  Councils established at vocational-technical centers and high schools and may be included for School Advisory Councils serving middle and junior high schools. Student representation shall not be required for School Advisory Councils serving elementary schools.

3.       The term education support employees as used herein shall refer to any person who is employed by a school for twenty (20) or more hours during a normal work week and who does not meet the definition of instructional or administrative personnel pursuant to Florida Statutes.

4.       The term teacher as used herein shall include classroom teachers, certified student services personnel, and media specialists.

5.       A majority of members must be persons who are not employed at the school.

6.       Appropriately balanced as  used herein shall mean a  proportionate number of council members considering each peer group being represented on the council, excluding the school principal.  The size of the School Advisory Council and the ratio of representatives among the peer groups, excluding the school principal, shall be set forth in the operational guidelines adopted by each School Advisory Council.


B.      Selection of Council Members – New council members shall be elected by their respective peer group, except for business and community representatives and the school principal.

1.       The  following  council  members  shall  be  elected  in a  fair  and  equitable manner as determined by their respective peer group and as set forth in the established procedures of the School Advisory Council.

a.       A teacher(s) shall be elected by teachers;

b.       An  education  support  employee(s)  shall  be  elected  by  education support employees.

c.       A student(s), when appropriate, shall be elected by students; and d.   A parent(s) shall be elected by parents.

2.       The  School  Advisory  Council  shall  select  a  business  and  community member(s) to serve on the School Advisory Council after reviewing the list of nominees prepared by the school principal.

a.       Business and community  representatives shall be selected initially through a nomination and selection process facilitated by the school principal of each School Advisory Council.

1)       The school principal shall seek candidates who are interested in making a commitment to participate on the School Advisory Council by representing businesses and the community.

2)       Letters, newsletters, or other media releases shall be used by the school principal to seek candidates.

3)       The school principal shall prepare a list of individuals seeking nomination to the School Advisory Council and shall present the  list  to  the  School  Advisory  Council  for  selecting  the business and community representative(s).

b.       Subsequent to the initial selection as described in subsection II.B.2.a. herein, the operational guidelines of the School Advisory Council shall set forth procedures for nominating business and community representatives to serve on the School Advisory Council.

3.       The Principal shall submit the list of council members to the Superintendent for review of each school to determine compliance with subsection II.A. herein.  The membership list shall contain the name of each council member and the peer group which is being represented by each member.


C.       Confirmation of the School Advisory Council – The Superintendent shall submit to the School Board for review and approval the membership list for each School Advisory Council in the District.   The School Board shall determine if a School Advisory Council meets criteria specified in subsection II.A. herein; additional members shall be appointed by the School Board when it is required to achieve the proper representation on the School Advisory Council.

D.       Responsibilities of Councils – Each School Advisory Council shall:

1.      Assist in the development of the School Improvement Plan and provide recommendations on specific components of the plan, such as the goals of the school, indicators of school and student progress, and strategies and evaluation procedures to measure student performance.

2.       Define adequate progress for each school goal; obtain public input when defining adequate progress for school goals; collaboratively define adequate progress with the School Board; and notify and request assistance from the School Board when the school fails to make adequate progress.

3.       Review the results of any needs assessments conducted at the school.

4.       Monitor students’ and the school’s progress in attaining goals, and evaluate the appropriateness of the indicators of student progress and strategies and evaluation procedures.

5.       Prepare and distribute information regarding the status of implementing the School Improvement Plan and progress in accomplishing the school goals to the public and to other schools whose students come from the same geographical neighborhoods.

6.       Assist in the preparation of the annual school report which includes the key data elements approved by the State Board of Education.

7.       Provide input on use of School Improvement funds.

8.       Provide such assistance as the Principal may request in preparing the school’s annual budget.


E.       Operation of School Advisory Council – Operational bylaws shall be established and mutually agreed upon by members of the School Advisory Council.  The bylaws shall contain procedures required by Florida Statutes and shall include, but not be limited to:

1.       A procedure for determining officers and a definition of their terms of office and duties shall be established in operational guidelines.

2.       The length of service for School Advisory Council members shall be defined in operational guidelines.  A staggered length of service shall be considered to assist in the orientation of new members.

3.       The schedule of meetings including date, time, and place of the meetings shall be mutually agreed upon by members of the School Advisory Council. This schedule shall reflect consideration for the attendance of members of the school community at large.

4.       The attendance of members at School Advisory Council meetings is essential.

Procedures  for  encouraging  attendance  of  all  members  at  scheduled meetings shall be established in the operational guidelines.

5.       Meetings of the School Advisory Council shall be announced to the school community at least forty-eight (48) hours in advance of the scheduled meeting.

6.       Members of the School Advisory Council shall be notified three (3) days in advance, in writing, of any matter that is scheduled before the council for a vote.

7.       All meetings of the School Advisory Council shall be open and public.

8.       The School Advisory Council shall maintain records of meetings.

9.       The School Advisory Council shall be in compliance with Florida’s Government in the Sunshine Law and Public Records Law.

F.       School Improvement Plan – A School Advisory Council shall annually assist in the preparation of a new, amended, or continuation School Improvement Plan.

1.       Content of School Improvement Plan – A School Improvement Plan shall support the intent of Florida’s goals and standards and include a vision or mission statement, the goals of the school, indicators of school and student progress, strategies and evaluation procedures to measure student performance.  Needs assessment data that includes key data elements shall be reviewed when establishing school priorities.  Adequate progress shall be defined for each school goal.

2.       Approval of School Improvement Plan – Each Principal shall annually submit a new,  amended, or continuation School Improvement Plan to the School Board for approval.

3.       Dispute Resolution Process

a.       The  school  principal,  with  assistance  from  the  School  Advisory Council, shall prepare a draft School Improvement Plan and present it to a District Advisory Council appointed by the Superintendent for review.

b.       The District Advisory Council and Superintendent will offer comments and suggestions and indicate whether any changes are required in order to obtain the endorsement of the District Advisory Council or Superintendent.  Failure to make the required changes will result in a recommendation to the School Board to reject the plan.

c.       The Principal, with assistance from the School Advisory Council, will complete the plan and submit to the School Board for approval.

d.       The Board will review and approve or disapprove each plan.  If the Board decides not to approve a plan, it will inform the Principal and School Advisory Council of the elements within the plan found to be problematic and recommendations for change which would enable the plan to be approved, and direct the Superintendent or designee to work with the school principal and School Advisory Council to revise the  plan.    The  plan  will  then  be  resubmitted  for  School  Board approval.

e.       Should the School Board decide not to approve the revised plan, the Florida Department of Education and Accountability Commission will be asked to provide assistance to the Principal and School Advisory Council.  The Principal will then submit a revised plan to the School Board  for  approval.    This  step  will  be  repeated  until  a  plan  is approved.

4.       Implementation of School Improvement Plan

a.       The School Advisory Council shall report progress in meeting the goals of the School Improvement Plan.   The end-of-the-year report shall affirm the satisfactory implementation of the plan.

b.       Should a school not make adequate progress in more than one goal area as determined by the definition of adequate progress included in the School Improvement Plan, the School Board shall develop a three- year plan of assistance and intervention.  The status of schools not making adequate progress shall be reported annually to the Department of Education by the School Board.



1001.41, 1001.42, F.S.


24.121(5)(c),  1001.10, 1001.42, 1001.43, 1001.452, 1002.20,

1003.413, 1008.33, 1008.345, 1008.385, 1010.01, 1011.01 , F.S.







Revision Date(s):

11/17/1998, 01/08/2002, 04/20/2004,

04/13/2006, 06/12/2007, 07/11/2017



G-4, G-11, G-44